Part 4 – What you need to do

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For the final in our 4-part series on the upcoming changes to ISO 9001, ISO 14001, and the release of ISO 45001, we’ll be discussing arguably the most important element – what you need to do in the lead up to the release. In particular, we’ll be focusing on two different groups – organizations who are certified, and Exemplar Global registered auditors.

Firstly though, how much time do you have? We’ll be talking specifically about ISO 9001, as ISO 14001 and ISO 45001 don’t have solid release dates yet. The final draft of ISO 9001 is due in July of 2015.

Once this is released, organizations (including Exemplar Global) will be able to start figuring out exactly what they’re going to do about the new standard. The official release of the published standard will then be in September and will be released under the banner of ISO 9001:2015. Organizations then have three years to implement and comply with the new standard, though this will be dependent on the individual certification bodies’ policies. As of September 2018 (three years after the initial release of ISO 9001:2015), certification under ISO 9001:2008 will no longer be valid.

For currently certified organizations

If your organization already has certification against ISO 9001:2008, there will be a few things that you may have to change and update upon the release of the new standards. The first thing for any organization to do (after remembering not to panic!) is to conduct a gap analysis against the new standard. Once any gaps have been identified, an implementation plan should be developed. Remember, implementing the new standard will be a process of change management, and change without a plan can be chaos. Part of this implementation plan will likely be to provide additional training to employees involved in the system to make sure that they remain up-to-date and aware of their new role within the system. Once the gap analysis has been conducted and the implementation planned, the next step for organizations will be to update their QMS to meet the revised requirements. This should NOT mean a complete rewrite of your system – your system should already be tailored to reflect what you do, and the revision of ISO 9001 furthers this expectation. If, however, your current system’s structure and numbering system aligns conveniently with ISO 9001:2008, you’ve got quite a lot of work to do. Arguably these types of systems shouldn’t be certified in the first place though, so the release of ISO 9001:2015 should be seen as an opportunity to improve the performance and effectiveness of your system. The final step will be to liaise with your own certification body for their transition arrangements. Typically, certification bodies will maintain your current certificate under ISO 9001:2008 until you’re due for recertification (this happens every three years). Upon recertification, your certification body will likely expect your system to align with ISO 9001:2015, however all certification bodies should allow for a transitionary period between the two standards.

For currently certified auditors

Currently, Exemplar Global have not released their plans for the revision of ISO 9001. The reason for this is that ISO 9001, ISO 14001, and ISO 45001 are still in draft – none of the changes have been finalised, so the performance criteria for certified auditors cannot be finalised. Typically though, we’d expect them to choose from one of the following three options; they can:

  1. Do nothing. Your current certification will simply roll over into the new standard. This option is not very likely as there are significant changes coming for the standards and Exemplar Global needs its certified auditors to be current.
  2. Have you demonstrate to them that you know ISO 9001:2015. There are a number of ways that Exemplar Global may want to demonstrate this – the most likely is that they will they will want you complete an online exam based on ISO 9001:2015. Provided you have access to the new standard and can navigate it, this should be quite straight-forward.
  3. Have you attend a training course that meets ISO 9001:2015. Auditor Training Centre will be offering training against ISO 9001:2015. You would then need to notify Exemplar Global that you have completed the training and they will update their register.
This now ends our 4-part series on the upcoming changes to ISO 9001, ISO 14001, and the release of ISO 45001. If you would like any further information, please don’t hesitate to contact us. 1300 95 96 92

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