Meetings with Top Management can be daunting, especially for new auditors. To help, we’ve outlined twelve questions that we believe all auditors should know to ask Top Management, and that Top Management should know about their Quality Management System.
The final post in our three-part series gives some ideas about what an auditor should ask Top Management about their Quality Management System.
- Does your quality policy include the framework for setting and reviewing the quality objectives? (Clause 5.3c)
- Are your organisation’s quality objectives actually measureable? And do you measure them? (Clause 5.4.1)
- Are your quality objectives cascaded through the organisation and do they align from top to bottom? (Clause 5.4.1)
- Have you identified and described your organisation’s own business processes and how they interact with each other? (Clause 4.1 a&b)
- Has the criteria been set for what is an acceptable product or service? (Clause 7.1c)
- Have you established effective processes for communicating with your workforce, and for them to communicate with you? (Clause 5.5.3)
- Do you review the performance of your organisation at planned intervals? (Clause 5.6.1)
- Does this review address all of the following information; the results of audits, customer feedback, process performance, your product and service conformity, the status of corrective actions, the status of preventive actions, changes, and improvement opportunities? (Clause 5.6.2)
- Do actions arise from the reviews that you undertake? (Clause 5.6.3)
- Have you determined the necessary competence levels for your entire workforce that can affect your product or service? (Clause 6.2.2a)
- Do you analyse data in order to identify any trends or characteristics that may lead to a non conformance? (Clause 8.4C)
- Can you demonstrate how your organisation is actually improving? (Clause 8.5.1)
Answering yes to all these questions does not assure total compliance to ISO 9001 but it does pick up on some of the key aspects of a quality management system.